How to sync your calendars (optional, recommended)

Note: This article is for tutors - if you're a student, you can find syncing options here.

We highly recommend that tutors use our 2-way Google Calendar sync feature. Once connected, bookings will instantly be added to your Google Calendar, and Google Calendar events will create unavailable time in LanguaTalk.

This will make it easier to 1) check bookings, 2) set time as unavailable, and 3) if you are also working through other websites, set identical availability whilst still avoiding double bookings. Highly useful!

To turn on the sync, log in, go to Settings in the top right of the menu, then select Calendar Sync. Click the button to connect.

Google will then ask for permissions. Make sure you tick all the boxes. This is essential to ensure that the sync works - be assured, the permissions are only used for syncing your calendars and you can hide event names for privacy.

 Once connected, you'll need to select the correct calendar(s) to sync with.

Then check that it's working. To do this, you can go to the Calendar tab and you should see appointments that have been added from your connected calendars.

If you're teaching via another website, you'll need to sync it with Google calendar too. You'll notice we give you the option to sync more than one calendar. This is useful if you teach via a site that does not allow you to add lessons to your main Google calendar, as you can sync both your main calendar and the calendar used for the other website.

Note: we have occasionally heard of events being missed from the sync (due to Google not sending events across). Tutors have been able to fix this by disconnecting then reconnecting the sync (in their LanguaTalk Settings > Calendar sync tab). Please contact us if this does not work.

What to do if you do not currently use Google Calendar:

The easiest solution may be to switch to using Google Calendar. If you don't have a Google account, the first step would be to create one. But if you really want to stick with your current calendar tool, such as Apple or Outlook, as a workaround you could 1) create a Google calendar, 2) sync it with LanguaTalk, then 3) sync the Google calendar with the calendar you use. Here are some help articles if you want to try this: Sync Apple Calendar with Google Calendar | Sync Outlook with Google Calendar